A goup is a collection of email addresses that can be used to send an email to the whole group when you add one address in the To: field of an email. It is a very efficient way to communicate to specific groups of people.
Click the Addresses button on the toolbar in Outlook Express.
Click the New button on the Address Book toolbar and click New Group.
Give the group a name.
If you have the addresses already in your Contacts: Click the Select Members button and click each address you want to add to the group. Click the Select button after clicking each email address in the Contacts list.
If you don’t have the addresses in your Contacts: Type each address in the boxes for Name and Address at the bottom of the New Group box. Click Add after entering each address.
In Outlook:
Click the Contacts button on the bottom left pane.
Click the small arrow next to the New button and click Distribution List.
Give the group a name.
If you have the addresses already in your Contacts: Click the Select Members button and click each address you want to add to the group. Click the Select button after clicking each email address in the Contacts list.
If you don’t have the addresses in your Contacts: Type each address in the boxes for Name and Address at the bottom of the New Group box. Click Add after entering each address.
After you have created a group and you want to send an email to all of the people in the group, do this in both Outlook Express and Outlook:
Create a new email message.
Click the To: button (next to where you can type in an email address) to open your Contacts list.
Find and click the new group you created, then click the To: button and click OK.
You could also just type the name of the group in the To: area of the new message window.
Finish and send the email which will go to everyone in the group.